App settings

Templates folder

Defines which folder’s files are treated as templates.

More information on the work folders can be found in the “Operation” section.

Documents folder

Defines the folder in which files are stored.

More information on the work folders can be found in the “Operation” section.

Archive folder

Defines the folder in which files are archived.

More information on the work folders can be found in the “Operation” section.

Automatic save

Specifies whether changes in the document are saved automatically.

Activated: Changes are saved automatically when you exit the document by clicking the “Back” button.

Deactivated: Changes are not saved automatically. When you exit the document, you must explicitly choose to save or discard changes.

Default value: Deactivated

Display toolbar

Specifies whether the toolbar should be shown in the document display.

Activated: The toolbar is displayed.

Deactivated: The toolbar is fully hidden. The functions in the toolbar can no longer be used. Signing is now only possible by tapping the signature fields individually.

Default value: Activated

Capture images

Specifies which options are available for capturing an image with the “Images” tool.

Use camera: Images can only be captured using the camera.

Use gallery: Images can only be selected from the gallery.

Selection dialog: A selection dialog is displayed where either camera or gallery can be chosen.

Default value: Selection dialog

Add images

Specifies which options are available for adding an image with the “Images” tool.

Place anywhere: The selected image can be placed anywhere in the document.

Insert on new page: The selected image is always inserted on a new page.

Selection dialog: A selection dialog is displayed where either “Place anywhere” or “Insert on a new page” can be selected.

Default value: Selection dialog

Share

Specifies when it is possible to share the document / forward it to other apps.

Always available: The function “Share” is always available.

Only after all signatures have been provided: The function “Share” is only available if the document contains at least one provided signature and no empty signature fields.

Only after all mandatory signatures have been provided: The function “Share” is only available if the document contains at least one provided signature and no empty mandatory signature fields.

Default value: Always available

Pen color

Specifies the color of the pen that is used to capture the signatures.

Default value: Blue

Signature only with pen

Specifies whether signatures can only be captured with an electronic pen (e.g. Apple Pencil).

Activated: Signatures can only be captured with a pen. Using touch for signing is not possible.

Deactivated: Signatures can be captured with pen or touch.

Default value: Deactivated

Start signing immediately

Specifies whether the signing process should be started directly when the document is opened.

Activated: The signing process is started directly after opening if the document contains at least one empty signature field.

Deactivated: The signing process does not start automatically.

Default value: Deactivated

Signature additions

The button opens the settings for the signature additions.

Default value: Deactivated

Options for signature additions:

• Show timestamp: Defines whether a timestamp should be displayed in the signature.
  Default value: Deactivated

• Capture signatory for the signature: Specifies whether the name of the person signing the document must be captured. If this setting is activated, a dialog for entering the name of the signatory is displayed before signing. The name is then entered into the document in plain text together with the signature. The application remembers the most recently used name for editing the document.
  Default value: Deactivated

• Color: Determines the color of the signature additions.
  Default value: Gray (#AAA)

Lock form fields

Specifies which form fields are locked with the first signature in the document.

Lock all fields: The signature locks all form fields in the document, regardless of the settings in the document.

Lock fields defined in the document: The signature locks all form fields that are defined in the document or within the signature field.

Lock fields that are filled out and defined: The signature locks all form fields that are defined in the document or within the signature field. In addition, all completed form fields are locked.

Default value: Lock fields that are filled out and defined

Capture location

Specifies whether location data is saved in the signature.

Activated: Location data is captured and saved in the signature.

Deactivated: No location data is captured.

Default value: Deactivated

Capture biometric data

Specifies whether biometric data relating to the signature is captured.

Activated: Biometric data relating to the signature is captured and saved in the document in encrypted form.

Deactivated: No biometric data relating to the signature is captured.

The biometric data is central to ensuring the security and authenticity of electronic signatures and highly important for their subsequent validity as evidence. For GDPR-compliant capture and storage of this data, a confirmation text to be displayed before signing can be configured in the software, for example.

Default value: Activated

Automatic signature fields

This button opens the settings for automatic creation of signature fields.

Create signature fields: Specifies whether the app should create automatic signature fields.

Search term: Defines a search term for signature fields. A signature field is created automatically at each point in the document where this search term is found.

The search term is searched for in the source text of the PDF file. This means that the term can therefore also be inserted in the document “white on white”, i.e. it is not visible.

Default value: Deactivated

Signature certificate

This button opens the settings for the signature certificate that is used for the digital signatures.

A new self-signed certificate can be created or an existing (or purchase) certificate can be imported.

To obtain the “green checkmark” in Adobe Acrobat Reader, you need a certificate with a ROOT that is included in the global trusted lists “AATL” or “EUTL.” Such certificates generally have to be paid for. For further information, contact the signotec Sales team.

Default value: empty

Biometric certificate

This button opens the settings for the biometric data certificate that is used for encrypting the biometric data.

A new self-signed certificate can be created or an existing (or purchased) certificate can be imported.

By default, a public key certificate for the encryption of the biometric data is included, with the private key stored at a notary’s office. Even signotec, as the developer, does not have access to this private key, so only the notary is able to decrypt the signatures.

Changing the certificate can have a major impact on the security and authenticity of the signatures. The certificate contained by default should only be changed if it can be ensured that the new certificate has equivalent security in terms of safekeeping.

Default value: Notarial signotec certificate

Automatic email

This buttons opens the settings for an email to be sent automatically when a document is archived.

To enable sending, the SMTP data of the e-mail account must be saved.

Send e-mail: The button activates/deactivates automatic sending of an e-mail.

User name: User name for authentication on the SMTP server.

Password: Password for authentication on the SMTP server.

SMTP server: Address of the SMTP server.

Use SSL: Explicitly activates an encrypted connection with the SMTP server.

Port: Port of the SMTP server. Generally “587.”

Sender: Defines the sender address. This may differ from the above-mentioned user name.

Recipient: Specifies the recipient of the automatic e-mail.

Subject: Specifies the subject of the automatic e-mail.

Message: Specifies the message of the automatic e-mail.

Pressing the “Test connection” button sends a test e-mail to the configured sender. If the e-mail is not received, the settings must be checked.

Default value: Deactivated

Password

Specifies a password to protect the settings.

Default value: empty

Licensing

Opens the app’s licensing information.

The button “Activate license” can be used to enter a license key to activate the app.

If a license has been activated, the license information is displayed.

The “Refresh” button can be used to call the current license information. This is normally done once a day automatically.

The “Release license” button can be used to release the license that is in use so that it can be used on a different device.

Logging

Specified the app’s logging.

Switch on logging: Determines whether logs are created.

Log folder: Defines the folder in which the log files are saved.

Logging level: Defines the level of detail to be logged.

• No logging: No logs are created.

• Only errors and warnings: All errors and warnings are logged.

• Debug mode: Extensive logs are created for all processes and functions. This mode should only be activated if Support has requested this for error analysis. This option may affect the performance of the app.

Default value: Deactivated / do not log anything

About signoSign for Android

This section contains general information about the app, e.g. name and version number.

Licenses

This section contains all license information and licensing agreements (EULA) of the app and from third-party suppliers.

Data protection statement

This section contains the app’s data protection statement.