E-mail settings
General settings
The following options are available in the general e-mail settings:
Option | Description |
|---|---|
Deactivate e-mail sending | Deactivates e-mail sending and therefore all e-mail functions in the software. If e-mail sending is deactivated, no e-mail functions of the software can be used. |
Use Outlook | Activates e-mail sending via Microsoft Outlook. E-mails automatically open for sending in a new e-mail in Outlook and can be sent via the configured Outlook accounts. This option is only available if Microsoft Outlook is installed on the computer. |
Use SMTP | Activates e-mail sending via SMTP. When sending e-mails, an e-mail dialog is displayed by signoSign/2 so that the recipient and message can be edited. After activating SMTP, further options for configuring the mail server are available in the “SMTP settings” area. |
SMTP settings
After activating SMTP, the following options and settings are available:
Server | IP address or domain of the e-mail server to be used. |
Port | Port of the e-mail server to be used. |
Domain name (RFC 5321) | Configures the value for “LocalDomain” in accordance with RFC 5321. This value can be used by SMTP servers, e.g. for HELO/EHLO queries, to authorize the client. Default: Deactivated |
Encrypted connection required | Activates an encrypted connection via SSL/TLS and STARTTLS to the e-mail server if this is supported by the SMTP service. Default: Deactivated |
Sender (e-mail) | E-mail address to be used for sending e-mails via the SMTP server. |
Name (optional) | Configures the display name of the sender which is shown to the recipient. |
Server requires authentication | Determines whether the SMTP server requires authentication. |
Use Windows authentication | Uses the local Windows login (NTLM) for authentication on the SMTP server. |
Login name and password | Configures the user name and password for authentication on the SMTP server. These settings can only be used if “server requires authentication” is activated and “use Windows authentication” is deactivated. Some e-mail services do not allow login via user name and password for sending via SMTP. These include, in particular, mail accounts under Office 365 or Microsoft 365 and Gmail. Instead, an “app password” must be created in the user account for use. Depending on the provider (e.g. Gmail), it may also be necessary to activate and therefore allow additional settings for access by third-party providers or “less secure apps” in the security settings. |
Test connection | This button is used to send a test e-mail to the configured e-mail address. |