In the “e-mail” section, default values for e-mail messages can be configured individually for each document type.
Default values for messages
Option | Description |
|---|---|
To | Defines one or more e-mail addresses as recipients for the generated e-mail. The addresses are placed in the “to” field of the e-mail. The e-mail addresses can be entered manually. Variables and placeholders are also available via the “+” icon next to the text field. This is suitable if the e-mail address is read dynamically from the document. If several e-mail addresses are to be used, they must be separated by a semicolon. If this field remains empty, the e-mail address must be entered manually before sending. If the option “send e-mails directly (no e-mail window)” has been activated, this field is mandatory. Default: Empty |
Copy to | Defines one or more e-mail addresses that will receive a copy of the generated e-mail. The addresses are placed in the “copy” or “c” field of the e-mail. The same options are available as for the “to” field. Default: Empty |
Blind copy | Defines one or more e-mail addresses as recipients for a copy of the generated e-mail. The addresses are placed in the “blind copy” or “bcc” field of the e-mail. The same options are available as for the “to” field. Default: Empty |
Subject | Defines the subject for the generated e-mail. The text can be entered manually. In addition, variables and placeholders are available via the “+” icon next to the text field in order to use dynamic content from the document. Default: Empty |
Message | Defines the message text for the generated e-mail. The text can be entered manually. In addition, variables and placeholders are available via the “+” icon next to the text field in order to use dynamic content from the document. The e-mails are sent as plain text messages. When using hyperlinks, a [url] tag should be used. Default: Activated/selected |
Message from file | Defines whether the message text for the e-mail should be read from a file. The path to the file can be entered manually or selected from the file system using the “…” button next to the text field. The file must be configured as a text file (*.txt) and contain the desired message for the e-mail. The same options are available for the content as for the “to” field. To avoid syntax errors, the text can first be defined in the “message” field and provided with placeholders so that it can then be saved in a text file. If this option is used, the input field for “message” is deactivated in the software. Default: Deactivated / not selected |
Attach document to the e-mail | Defines whether the document should be attached to the e-mail. Activated: The PDF document will be attached to the e-mail. Deactivated: The e-mail is sent without an attachment. Default: Activated |
Send e-mails directly (no e-mail window) | Defines whether the e-mail should be sent immediately so that no e-mail window is displayed. Activated: The e-mail is sent immediately according to the settings made. The user has no possibility to check or change the recipients (to, cc, bcc) and the message. If you use Microsoft Outlook to send e-mails, you will receive a query or warning if the e-mail is to be sent directly because signoSign/2 is trying to send a message via Outlook. Deactivated: The e-mail will not be sent immediately. An e-mail window appears so that the user can check and change the recipients (to, cc, bcc) and the message before the e-mail is sent. When using Microsoft Outlook, the familiar Outlook e-mail window appears. When using SMTP, a signoSign/2 e-mail window appears. Default: Deactivated |
[url] tag for the use of hyperlinks
All e-mails are sent as plain text messages. This can lead to individual hyperlinks not being displayed as clickable links for the recipient of the message.
For the use of hyperlinks in the message, a “[url]” tag should therefore be used to explicitly define a hyperlink. To do this, the opening tag “[url]” is inserted before and the closing tag “[/url]” after the hyperlink. The tag is invisible in the final message.
Example:
In the following text, “https://www.signotec.com” is defined as a hyperlink:
Dear Sir or Madam,
Please find enclosed our offer no. %var1% from %dateShort%.
You can find more information about our products at [url]https://www.signotec.com[/url].
Yours sincerely,
signotec GmbH