In the “email” area, default values for email messages can be configured individually for each document type.
Default values for messages
|
Option |
Description |
|---|---|
|
To |
Defines one or more email addresses as recipients for the generated email. The addresses are placed in the “To” field of the email. The email addresses can be entered manually. Variables and placeholders are also available via the “+” icon next to the text field. This is suitable if the email address is read dynamically from the document. If several email addresses are to be used, they must be separated by a semicolon. If this field remains empty, the email address must be entered manually before sending. If the option “send emails directly (no email window)” has been activated, this field is mandatory. Default value: Empty |
|
Copy to |
Defines one or more email addresses that will receive a copy of the generated email. The addresses are placed in the “Copy” or “C” field of the email. The same options are available as for the “To” field. Default value: Empty |
|
Blind copy |
Defines one or more email addresses as recipients for a copy of the generated email. The addresses are placed in the “Blind copy” or “bcc” field of the email. The same options are available as for the “To” field. Default value: Empty |
|
Subject |
Defines the subject for the generated email. The text can be entered manually. In addition, variables and placeholders are available via the “+” icon next to the text field in order to use dynamic content from the document. Default value: Empty |
|
Message |
Defines the message text for the generated email. The text can be entered manually. In addition, variables and placeholders are available via the “+” icon next to the text field in order to use dynamic content from the document. The emails are sent as plain text messages. When using hyperlinks, a [url] tag should be used. Default value: Activated/selected |
|
Message from file |
Defines whether the message text for the email should be read from a file. The path to the file can be entered manually or selected from the file system using the “…” button next to the text field. The file must be configured as a text file (*.txt) and contain the desired message for the email. The same options are available for the content as for the “To” field. To avoid syntax errors, the text can first be defined in the “Message” field and provided with placeholders so that it can then be saved in a text file. If this option is used, the input field for “Message” is deactivated in the software. Default value: Deactivated / not selected |
|
Attach document to the email |
Defines whether the document should be attached to the email. Activated: The PDF document will be attached to the email. Deactivated: The email is sent without an attachment. Default value: Activated |
|
Send emails directly (no email window) |
Defines whether the email should be sent immediately so that no email window is displayed. Activated: The email is sent immediately according to the settings made. The user has no possibility to check or change the recipients (to, cc, bcc) and the message. If you use Microsoft Outlook to send emails, you will receive a query or warning if the email is to be sent directly because signoSign/2 is trying to send a message via Outlook. Deactivated: The email will not be sent immediately. An email window appears so that the user can check and change the recipients (to, cc, bcc) and the message before the email is sent. When using Microsoft Outlook, the familiar Outlook email window appears. When using SMTP, a signoSign/2 email window appears. Default value: Deactivated |
[url] tag for the use of hyperlinks
All emails are sent as plain text messages. This can lead to individual hyperlinks not being displayed as clickable links for the recipient of the message.
For the use of hyperlinks in the message, a “[url]” tag should therefore be used to explicitly define a hyperlink. To do this, the opening tag “[url]” is inserted before and the closing tag “[/url]” after the hyperlink. The tag is invisible in the final message.
Example:
In the following text, “https://www.signotec.com” is defined as a hyperlink:
Dear Sir or Madam,
Please find enclosed our offer no. %var1% from %dateShort%.
You can find more information about our products at [url]https://www.signotec.com[/url].
Yours sincerely,
signotec GmbH